Archive for April, 2020

Even during less stressful times, I sometimes have trouble concentrating on my work. I can spend too much time worrying about everything on my to-do list, or lose focus when I’m interrupted, and then at the end of the day I’m disappointed with my output.

Then at the beginning of March 2020, my day-to-day anxiety spiked with the news headlines and worries about family and friends, and my work productivity took another hit. I knew I needed to break away from habits that were getting in the way of my work and replace them with simple, sustainable actions that help me succeed.

Different things will work for different people, but I have my best days when I do these two things:

1. Commit to focusing on one thing at a time.
2. Plan for something enjoyable when the workday is over.

Commit to focusing on one thing at a time
It isn’t enough for me to vaguely know that this is a good idea. When I wake up in the morning, I set an intention to focus on the task at hand, whether it is a work or personal project. I remind myself not to multi-task and to bring my attention back to what’s right in front of me if my mind starts to wander.

We’ve all heard about how mindfulness and being present helps us stay centered and mentally healthy. But it is equally true that splitting attention between multiple tasks and thinking about things besides what is in the present is harmful to wellbeing.

I didn’t take this seriously until I had a string of terrible workdays. I had a hard time concentrating and felt scattered because my attention kept jumping from the file I was updating, to the pings I got on messenger, to the meeting reminders, to the phone calls, on and on and on. By the end of the day I hadn’t made enough progress on anything to feel a sense of accomplishment. Instead I felt drained and frustrated.

It can be tempting to just do “one little thing” while on a boring conference call, and we can tell ourselves these little tasks like typing an email, or updating a file are productive, but any gains in time saved are cancelled out by the hit it takes to our brain power. If I’m really having a hard time staying focused in a virtual meeting, I take notes about what is being discussed.

Plan for something enjoyable when the workday is over
This could be anything that sounds nice; it doesn’t have to be anything grand. This is helpful because it gives you something to look forward to all day. It makes any tedious work feel temporary.

A recent fun thing to look forward to after work was having happy hour on my balcony. It was the warmest, sunniest day we’ve had all year and I was excited to have a little more time in the fresh air. I had planned to wrap up my work by 4:30 PM and go outside, even though I knew that my client would probably contact me about an urgent issue.

Sure enough, when I was halfway through a glass of chardonnay, my phone buzzed with a request to talk. It was no big deal. We chatted for all of 3 minutes, and I spent another 20 minutes on my laptop, while sitting on my living room floor with my feet on the balcony next to my glass of wine. Then I got back to enjoying my evening. If I hadn’t planned for my happy hour, I probably would have sat at my desk waiting in case my client needed me and I would have missed out on great way to wind down my day.

Another day’s plan was less ambitious: I decided that after I finished work and dinner, I would play a game on my phone for as long as I wanted before bed. Today’s plan is to bake chocolate chip cookies.

If it seems counterintuitive to be more productive at work by planning to have fun afterwards, consider how you feel when you’re looking forward to a big event, like an exciting vacation. It is a mood booster, and being in a good mood is great for productivity.

It also makes the not-so-fun parts of the workday more tolerable when you know that they will end, and you will soon be doing something that makes you happy.

Making it a habit
There are other things that also help me with energy and focus, like getting outside for a daily walk, eating nutritious food and limiting the amount of time I spend reading the news or social media. But I just do these things, without needing to be quite so intentional about it.

It takes time to build habits. Until it becomes an automatic part of my lifestyle to stay in the moment instead of multi-tasking, and to give myself something to look forward to every day, I need to remind myself to do these things. Sticky notes on my desk, a daily calendar reminder – whatever it takes.

These are stressful, uncertain times, which isn’t ideal for productivity. And yet for the last few weeks I’ve ended each day satisfied with what I’ve accomplished. And now I’ve got to complete my to-do list, which I’m excited about. Because when I’m done…there will be freshly baked cookies. Can’t wait!