Clearing Your Mailbox Reveals Where You’re Stuck

Yesterday was one of those hectic days when I juggled meetings, appointments and phone calls while my most important task didn’t get addressed until evening. I owed a new client a document that I was excited to work on. I could have approached the project many different ways, and all day long it was in the back of my mind.

Yet when I finally finished my meetings and had time to focus on the document, I did something else first: I cleaned out my mailbox.

I didn’t just deploy the Clean Up feature – I spent an hour overhauling Outlook. I already had a good folder system in place, but was bogged down by hundreds of old mails. By the time I finished, I’d deleted over 600 mails, archived folders that I didn’t want to see anymore, and realized that cleaning out a mailbox can reveal a lot.

Emails that you want to keep but haven’t filed reveal the topics that don’t fit neatly into the rest of your life. Email you haven’t responded to shows what you’re avoiding.

Are you ever going to reread those old articles or click again on the links to interesting websites? If not, it is time to let them go. But if those emails are full of tips that you can use, or ideas for your business then it is time to make a new folder for “Tips” or “Business Ideas”.

Cleaning out my mailbox showed me where I was stuck. When I was finished I felt lighter and energized, like I had freed up wasted space in my mind. I believe visual clutter leads to mental clutter whether the clutter is physical or virtual bits of data clogging up your PC.

When I finally started working on my client’s document, I quickly decided how to approach it and the project flowed smoothly. This afternoon the client told me I’d exceeded his expectations. That’s one of the best compliments I can hope for as a consultant.

I’m going to remember this the next time I want to have a clear, focused mind to start a new project. The first step will be to create space for it.

Tags: clear out the clutter, getting stuff done